Administrative Operations

The purpose of this initiative is to define the administrative services, processes, and systems to support the institutions of the VSCS (the Vermont State University and CCV) in their mission to serve current and future students, their communities, and the state in a way that builds the foundation for an inclusive and sustainable future for higher education in Vermont. 

  • Students and prospective students will be at the center of how we think about the work 
  • We seek efficiencies and improvements that will lower administrative costs per student 
  • The users of our services, processes, and systems are our internal customers 
  • We will engage in discovery and design with an eye towards best practices and innovative solutions and these solutions will be digital first 

Core Team:

Sub-Teams:

Business Planning and Administration/Business Affairs Council

Team Lead: Sharron Scott (OC)

Laura Jakubowski (VTSU)

Roy Brock (VTSU)

Lit Tyler (OC)

Andy Pallito (CCV)

Dannielle Spring (VTSU)

Toby Stewart (OC)

David Rubin (VTC/VTSU)

David Tabaruka (CCV)

As needed resources:

Renee Hunt (OC)

Jocelyn Haley (OC)

Tracy Bashara (OC)

Betsy Ward (OC)

Operations and Processing

Team Leads: Toby Stewart

Ryan Dulude (CCV)

Betsy Ward (Grants OC)

Deneen Russell (NVU)

Laura Jakubowski (CU)

JP Rees (CCV)

Teresa McCormack (CU)

Jocelyn Haley (Payroll OC)

Registrar Processing

TBD

FA Processing

TBD

Student Accounts

TBD

IT Services

Team Lead: Kellie Campbell (OC)

Doug Eastman (OC)

Jason Ryan (NVU)

Gayle Malinowski (CU)

Ken Bernard (VTC)

Charlie Bombard (CCV)

Tony Harris (CCV)

Megan Tucker (CCV)

Meg Walz (OC)

Matt Corriere (OC)

Tom Maguire (OC)

Tony Hashem (OC)

Michael Martel (OC)

Alumni/Development

Team Lead: Lauren Philie (NVU)

Kathleen Workman (CU)

Jennifer Harris (NVU)

Sara Lussier (NVU)

Carrie Savage (CU)

Kelly Boulan (VTC)

Facilities Planning

Team Leads: Mike Stevens

Chris Reilly (VTC)

Jim Smith (CCV)

Brian Michaud (NVU)

Dave Rubin (VTC)

Cathy Kozlik (CU)

Jim Allen (VSCS)

Tom Maguire (IT OC)

James Hill (VTC)

Brian Hall (NVU)

Josh Peake (NVU)

Chuck Lavoie (CU)

Randall Crossman (CU)

Employee Relations & Services

Team Lead: Sarah Potter (VSCS)

Janet Hazelton (CU)

Kelly Rue Riso (VTC)

Mary Brodsky (CCV)

Bo Finnegan (CCV)

Linda Lawrence (CCV)

Nikiah Viger (CU)

Jason Enser (VTC)

Nate Sanders (NVU)

Jocelyn Haley (Payroll OC)

Tracy Sherbrook (NVU)

Mike Griffith (CCV)

Labor Management Task Force

Team Lead: Kathryn Santiago (GC OC)

Unions

Core Systems Projects

As part of our Administrative Operations work, we will be launching some important technology systems projects that are needed to support the organization through the work of Transformation and beyond. For more information on these projects once they are launched, see the links below.

Colleague Merger and Consulting Work

Latest Administrative Operations Updates

  • ERP Assessment Recommendation

    Last fall, we kicked off a project to assess the VSC’s Enterprise Resource Planning (ERP) system, Ellucian Colleague, and create a roadmap to future sustainability. The ERP software system supports our core business processes and helps us run our operations. The scope of the assessment included Colleague, UKG, and other software systems connected to Colleague.…

  • ERP Assessment Update

    As previously announced as part of an update shared at the Board meeting on November 13, 2023, the Vermont State Colleges (VSC) is partnering with the enterprise systems consultant, Ferrilli, to assess the VSC Enterprise Resources Planning (ERP) system, Ellucian Colleague, and create a roadmap to future sustainability. The assessment will look at our whole…

  • Administrative Operations Update (8/21/23)

    As part of the Transformation work related to our planning and budgeting system, the team has completed and is now rolling out a new self-service process.  All budget managers at both VTSU and CCV will use this new interface to track and manage their budgets throughout the new fiscal year. Coming soon, both institutions will…

  • Funding Designated for the Vermont State Colleges

    Legislators at the state and federal level have demonstrated their support of our mission to provide accessible, affordable higher education in Vermont. At the state level, Governor Phil Scott included significant funding recommendations for the VSCS in his 2024 Budget proposal, including:  • $48 million annual appropriation (an increase of $2.5 million)• $10 million in…

  • IT Shared Service Next Steps

    Since our last update and FAQ to the VSCS community in October, the Information Technology (IT) team has been working hard on our move to a Shared Services model. Chief Information Officer Kellie Campbell has recorded a video update sharing our organization structure, recent progress, and a high-level timeline of the work ahead.  You can…

  • Updates on Administrative Operations Projects and Shared Services (11/21/22)

    Additional information about shared services for Information Technology will be forthcoming in future Newsletters. In case you missed it, in October IT Shared Services shared an update as well as answers to some frequently asked questions. Reminder, if you want to review up to date information on Transformation systems projects, there is a dashboard on…