Transformation Update #7

December 13, 2021

PROJECT MANAGEMENT:  LAUNCHING TRANSFORMATION TEAMS

Starting the week of July 12th, we will be kicking off the first two cross-functional Transformation teams, Student Experience and Academic Operations.[1] These teams will help to define the student learning, support, and engagement processes for the new university and will provide recommendations for how to support these processes with technology. Students will be at the center of how we think about our offerings, access, and learning and feedback from students will also be collected throughout the process. We will engage in discovery and design with an eye towards best practices, and the programs, processes, and practices we develop will serve as the foundation for our future.

Each of the core process areas will have a Core Team that will lead the cross-functional work and coordination, and then the Core Teams will be supported by other sub-teams and workgroups to provide functional and institutional expertise. Here is some high-level information about the first teams which will be launching:

Core Process Area:  Student Experience

Team Purpose:

The purpose of this team is to help define the future student experience across all functional areas – how we want to interact with and support students outside of the classroom – and how we support this experience with processes, data, and systems.

Core Team:
  • Team Lead – Maurice Ouimet (CU)
  • Admissions/Enrollment – Victoria Dutcher (NVU)
  • Marketing – Amanda Chaulk (VTC)
  • Financial Aid – Matt Couture (CU)
  • Student/Resident Life – Jason Enser (VTC)
  • External Relations – Katherine Levasseur (OC)
  • IT/Registrar Ops – Doug Eastman (OC)
  • Project Manager – Wilson Garland (OC)
  • Financial Analyst – TBD
  • Business and Process Analyst – TBD
  • Business Intelligence Manager – TBD
Sub-Teams and Workgroups:
  • Admissions and Enrollment
  • Alumni and Development
  • Athletics
  • Branding Identity
  • Brand Launch/Marketing Ops
  • Financial Aid Operations
  • Registrar Operations
  • Student/Residence Life

Core Process Area: Academic Operations

Team Purpose:

The purpose of this team is to help define how we provide the academic learning experience, as well as student academic support across all functional areas that interact with students as part of their learning.

Core Team:
  • Team Lead – Yasmine Ziesler (OC)
  • Academic Programs – Nolan Atkins (NVU)
  • Student Success – Kelley Beckwith (CU)
  • Career Services – Amy Wright (NVU)
  • Faculty – John Kidder (VTC)
  • Teaching & Learning – Chris Boettcher (CU)
  • IT – Kellie Campbell (acad. systems) (OC)
  • Project Manager – Wilson Garland (OC)
  • IR/Accreditation/Assessment – TBD
  • Library Director – TBD
  • Financial Analyst
  • Business and Process Analyst
Sub-Teams and Workgroups:
  • Academic Programs
  • Academic Support/ADA/Advising
  • Career Services
  • General Education
  • Institutional Research
  • Libraries
  • Teaching & Learning Innovation

GET YOUR TRANSFORMATION QUESTIONS ANSWERED

Weekdays with Wilson: Your Transformation Virtual Office-Hours

Over the next several weeks, there will be multiple opportunities to attend an informal and informational virtual session with Wilson Garland, the Director of Transformation Projects. If you have questions about Transformation and how the work will be organized or you have ideas or suggestions about things that should be considered during the transformation effort, these sessions are for you.

Schedule:

Tuesday, July 20th, 10:00am  https://vsc.zoom.us/j/85761503744

Thursday, July 22nd, 2:00pm  https://vsc.zoom.us/j/81146599506

Wednesday, July 28th, 11:00am  https://vsc.zoom.us/j/85688557676

Friday, July 30th, 10:00am   https://vsc.zoom.us/j/86253521140

IN BRIEF

  • The work of the Academic Program Optimization Working Groups is well underway, following an initial Kickoff meeting on June 24th and a curriculum optimization workshop on June 29th.  The Working Groups will be executing work plans and developing optimization proposals over the next few weeks.
  • Work is also underway by the leaders of the four Faculty Assemblies to set up a Faculty Governance Planning Group to develop a cross-campus approval process for the academic changes coming out of the summer academic program optimization work, as well as creating a faculty governance model for the new university.

[1] Other core process teams are planned for administrative consolidation and workforce development.